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Our aim is to encourage
children and young people to perform to their
highest personal ability in all aspects of the
performing arts. To this end all members are
encouraged to develop skills in co-operation,
socialisation, communication and personal achievement.
Through the skills acquired
in workshops and performance it is hoped that
members will develop self-confidence and life
skills. Members are valued for the contribution
they make to the unity of the group; working
for the team is more highly valued than individual
ambition.
Although individual opinions
are always considered, members are expected
to fully accept the discipline imposed by theatre
etiquette.
Our artistic policy is to
present a high standard of dramatic entertainment
which, hopefully, will appeal to a large cross-section
of the public in the area. The Company also
aims to move out into the community and perform
in other theatres and schools to encompass a
wider audience.
It is expected that prospective
members will have relevant experience and/or
a commitment to the aims and interests of the
Company. Members are expected to maintain and
display general enthusiasm towards their Company
and its activities.
Havant Dynamo Youth Theatre
is organised into Junior (11 to 18) and Senior
(18 to 25) Companies. Both companies are resident
at the Old Town Hall Arts Centre, Havant. It
is a Company Limited by Guarantee governed by
Memorandum and Articles of Association which
are available from the Secretary on request.
Definitions
HDYT: Havant Dynamo
Youth Theatre – the name of the parent organisation.
(The Company)
Dynamo / DYT: The company aged 11-18
within HDYT (the Junior Company)
Dynasty: The company aged 18-25 within
HDYT (the Senior Company)
Trustees: Trustee Directors, the primary
managing body of HDYT
Committee: The general managing
body of HDYT
Chairman, Treasurer, Artistic Director:
are HDYT Officers
Classes
of Membership
Junior Members
Paid-up under-19’s
whose applications are accepted.
Entry by written application to the Membership
Secretary.
Junior Members do not have voting rights
Adult Members
Anyone aged 18
or over who is interested in helping HDYT, signed-up
and acceptable to the Trustees.
Are members of the Charitable Company (HDYT)
and eligible to vote at General Meetings.
Entry by written application to any Committee
member
Membership continues until resignation or prolonged
lack of contact.
Dynasty Theatre Members
Young people aged
18 to 25 acceptable to the Trustees.
Are members of the Charitable Company (HDYT)
and eligible to vote at General Meetings.
Entry by written application to the Dynasty
Company Leader.
Honorary Members / Patrons
Life appointments
by invitation of the Trustees.
THE JUNIOR
COMPANY
For performance and box
office purposes the Junior Company is known
as Dynamo Youth Theatre (DYT).
Age Range
The age range
extends from the 11th Birthday to the 19th Birthday.
Existing members may remain after their 19th
birthday if they are involved in a production
at the time.
New Membership Procedure
Membership enquiries
should be directed in the first instance to
the Membership Secretary. Prospective members
are invited to work with DYT for a familiarisation
period prior to audition. Subscriptions are
payable on admittance. New members are normally
eligible to audition for leading parts in their
second and subsequent productions.
The maximum number of members is normally sixtyfive.
Ideally the membership is equally spread throughout
the age range and gender.
Meeting Times
The Junior Company
normally meets on Mondays at 5.15 p.m. Rehearsals
also frequently take place on Thursdays and
when approaching performance dates there is
usually a heavy rehearsal schedule.
Activities
Paid up members
are eligible to attend each week and to audition
for each production. They are encouraged when
appropriate to become involved in all aspects
of the production including stage and musical
direction and technical/backstage functions.
Members are expected to take an active part
in at least one production a year and are expected
to maintain and display general enthusiasm towards
HDYT and its activities.
Members are expected to attend all the Junior
Company productions, and Senior Company productions
if suitable, and are expected to participate
in HDYT fundraising events.
Theatre visits and social events are arranged
on a regular basis for the benefit of Junior
Members.
Subscriptions
Subscriptions
are payable three times a year at the beginning
of each academic term and within three weeks
of the start of term. Members joining during
a term pay the full subscription for the term.
Subscriptions are normally determined annually
by the Treasurer and the Committee.
The Chairman may suspend any member whose subscription
is late until payment is made. In case of difficulty
the Chairman in consultation with the Committee
may agree to special arrangements.
Productions
The Artistic Director
oversees the choice of each formal production
and its director. Casting is the responsibility
of the production director, in consultation
with the Artistic Director.
Members are asked to supply their own jazz shoes
and purchase a company polo shirt.
All members are expected to sell a minimum of
5 tickets per production.
Joint Productions and
other Organisations
Junior members
do not participate in joint productions with
the Senior Company or any other organisations,
except in special circumstances approved by
Artistic Director and the Committee. Members
may not work with any other amateur or professional
theatre organisation (with the exception of
school or college activities) without approval.
Attendance
Members are expected
to attend the meetings regularly. If more than
three consecutive weeks have elapsed without
notification it will be assumed that the member
has left the company.
Formal notification of absence must not be made
through another member. Please telephone or
leave a message with the Session Administrator.
Discipline
All members are
expected to have a responsible attitude towards
workshops, rehearsals and productions as well
as towards the Company, venue, equipment and
surroundings.
The following are not allowed
during any DYT activity:
Chewing of gum, smoking tobacco or any other
substance, drinking alcohol, use of illegal
drugs, bullying, whether it be physical or verbal.
Any member who fails to
comply with any of the conditions of membership,
or who brings HDYT into disrepute, may be suspended
by the Chairman pending consideration by the
Committee.
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THE SENIOR
COMPANY
For performance and box
office purposes the Senior Company is known
as Dynasty Theatre.
Members of Dynasty, whilst
ultimately responsible to the Trustees, are
responsible for organising themselves.
Aims and Objectives
Dynasty is the
senior performing arts company. Its aim is to
encourage the continued personal development
of it’s members and to build experience in all
aspects of the theatre. It strives to produce
the highest standards of performance, thereby
raising the profile of Havant Dynamo Youth Theatre
and helping it to reach new audiences. It maintains
a keen awareness of innovation and experimentation
in theatre.
Management
The company aims to be self-managing within
the framework of the main company. A representative
of the Committee is be appointed to oversee
the Dynasty committee, and is the main point
of contact between the Committee and Dynasty.
Policies are determined by majority vote at
membership meetings. All paid-up members may
attend and vote.
Membership
The age range
extends from the 18th birthday to the 26th birthday.
Existing members may remain after their 26th
birthday if they are involved in a production
at the time.
New members may join in
their 18th year provided that they are 18 by
the first night of the first production in which
they are involved in any capacity. Ex-dynamo
members shall constitute at least 75% of the
performing membership.
Guest actors outside the
above age range may perform in exceptional circumstances
subject to approval of the Committee. They may
be liable for subscriptions for the duration
of rehearsal/performance of the production.
They do not have any rights other than the right
to perform.
Membership applications
should be made to the Company Leader. Members
have the same rights and responsibilities as
other Adult Members of HDYT
Prospective members, other
than Certificate holders from Dynamo, who are
exempt, are required to pass an audition prior
to admittance. Subscriptions are payable on
admittance
Meetings
Dynasty meets
monthly or as required. Meeting times/dates
are notified in advance by the Company Administrator
and all members are encouraged to attend.
Rehearsals are usually weekly,
more frequently when approaching performance
dates. The rehearsal schedule is determined
by the Production Director.
Activities
All members are expected to take an active part
in all productions and are encouraged to attend
all Havant Dynamo Youth Theatre productions.
Paid-up members are eligible to attend each
meeting, to audition for each production and
may be invited when appropriate to take part
in any aspect of the production including stage
or musical direction and technical/backstage
functions.
Members are expected to
sell as many tickets as possible for all Dynasty
productions. Members are encouraged, when appropriate,
to put their knowledge and experience to use
in productions and workshops with Dynamo.
Subscriptions
Subscriptions
are payable three times a year at the beginning
of each academic term. Members joining during
a term pay the full subscription for the term.
Subscriptions are determined by the Treasurer
and the Company Leader. Subscriptions are transferable
between companies
Non-acting members may pay
a reduced subscription.
The Company Leader may suspend
any member whose subscription is late until
payment is made.
Social Events
Members of Dynasty are encouraged to organise
social events for themselves and when appropriate
invite participation by the Committee. Members
may participate in visits organised for Dynamo,
by invitation of the Committee.
Theatre Visits
The Senior Company
is encouraged to organise theatre visits and
invite the participation of the Committee. Participation
by members of Dynamo is subject to approval
by the Committee.
Fundraising
Members are encouraged
to participate in all Havant Dynamo Youth Theatre
fundraising events.
Productions
Members of Dynasty
choose their own productions and directors by
majority vote at a properly notified meeting.,
subject to the approval of the Artistic Director.
Casting for each show is
the responsibility of the Production Director,
this post shall be encouraged to be held by
a different member for each show. .
Joint Productions and
other Organisations
Dynasty does not
participate in joint productions with Dynamo
or any other organisations, except in special
circumstances approved by the Artistic Director
and the Committee.
Officers
The members
of the Senior Company elect annually, from within
their Company, the following Officers:-
Company Leader
Artistic Advisor
Company Administrator (Secretary)
A member may not hold more
than one office.
The election takes place at a properly notified
meeting of members one week before the HDYT
A.G.M. .
The Officers of Dynasty are ex-officio members
of the Committee.
The Company Leader
represents the interests of Dynasty at all times
at Committee and elsewhere. He/she reports regularly
to the Committee on Dynasty’s decisions, activities
and events and works in a consultative role
with the HDYT Officers and Committee. He/she
is responsible to the Committee for the general
image and public standing of Dynasty.
The Artistic Advisor
works in partnership with the Artistic Director,
is responsible for the execution of HDYT artistic
policy relating to Dynasty, and reports the
members' artistic views and opinions to the
Committee.
Financial Control and
Management
Financial control
rests with the Treasurer and the Committee.
Financial management rests with the Company
Administrator. Budgets for all events are
submitted to the Treasurer on demand and include
the names of person(s) responsible for each
item of expenditure. All receipts and expenses
are recorded by the Company Administrator and
passed promptly to the Treasurer.
Publicity
Program, advertising,
letterheads etc. must carry the HDYT logo, the
company name and the tag line describing the
relationship of Dynasty and HDYT:
The title font is designed
for legibility and printability. The colour
of the title and logo is also chosen primarily
for legibility, The style should remain constant,
becoming part of the company identity.
The HDYT charity registration shall be included
in all documents.
Discipline
HYDT discipline
policy applies to Dynasty Theatre (See above.)
Top of page
GENERAL
MANAGEMENT
Havant Dynamo Youth Theatre
is governed by the Trustees who in accordance
with the terms of the Memorandum and Articles
(available from the Secretary) take responsibility
for legal and financial matters including supervision
and recording of the membership, insurance,
health and safety, care of capital equipment,
appointing or approving the co-option/enrolment
of new Adult Members, the appointments to sub-committees,
use and upkeep of premises and any other matters.
There are seven Trustees. They are elected at
the AGM. or appointed by existing Trustees
Artistic Management
The Artistic Director
assumes responsibility for leading the artistic
development of the whole Company, recognising
the differing performance and learning needs
of the Junior and Senior Companies. He/she works
closely with the Committee in formulating and
implementing policies.
He/she leads the introduction
of new ideas and philosophies relating to the
teaching of performance skills and encourages
learning in all aspects of the performing arts,
particularly drama, dance and music, developing
each member according to personal needs.
He/she encourages the involvement
of Adult Members who wish to improve their understanding
and practice of educational drama and dance,
using demonstration lessons, team teaching and
additional professional expertise when appropriate.
He/she oversees the choice
of each production and its director, recognising
the need to maintain the developmental needs
of the members and the interest of the audience.
The Artistic Director meets
monthly with a panel of interested adult members
(the Committee) to discuss future planning of
workshops, general membership matters and productions
in rehearsal.
He/she attends monthly meetings of the Committee.
Financial Management
The Committee
is responsible for the management of all financial
matters. The Treasurer reports regularly to
the Committee.
The Committee considers budgets for each significant
event. The budget includes estimates of receipts
and expenditure and nominates those responsible
for expenditure.
Adult Membership of HDYT
Adult Membership
is open to anyone of 18 or over who is interested
in furthering the work of HDYT. Applications
will be welcomed by any Officer or Committee
member, for consideration by the Committee.
Parents/guardians of members of the Junior Company
are eligible for Adult Membership.
Adult Members are eligible to join the Committee
and stand for election as Officers.
Trustees
Are elected by
simple majority at the AGM and remain in office
for three years
One third of the Trustees retire each year and
may offer themselves for re-election.
Eligible candidates may propose themselves for
election.
New Trustees may be appointed by the existing
Trustees. They must offer themselves for election
at the next AGM
Officers
All candidates
for election are proposed and seconded at the
A.G.M. A ballot is held if appropriate.
The Chairman, Vice-chairman, Secretary and Treasurer
are elected at the A.G.M.
The Artistic Director is appointed by the Trustees.
All Officers assume office at the end of the
A.G.M. at which they are elected and retire
immediately after the following A.G.M. but may
offer themselves for re-election.
If any Officer ceases to hold office during
his/her term a replacement will be appointed
by the Committee.
Committee
The Committee
consists of the Officers, appointed Adult Members
and up to three Officers of the Senior Company.
Two chosen representatives from the Junior Company
may normally attend Committee meetings.
Annual General Meeting
(A.G.M.)
A general meeting
is held each year between the 1st February and
30th April. The meeting receives the Chairman's,
Treasurer's and the Artistic Director's reports
and elects the Trustees and Officers. The meeting
may also discuss any other business.
Attendance and Voting.
The following
are eligible to attend and vote at the A.G.M.:
All signed-up Adult Members and Honorary Members
and Patrons.
In addition, the following
may attend the A.G.M.:
Members of the Junior Company.
Parents/guardians of Junior Members
Past members of the Committee.
Others invited by the Chairman
on behalf of the Committee.
Committee meetings.
The Committee
generally meets monthly. For general purposes
the quorum is one third of the members of the
Committee, of which at least two of whom must
be Trustees.
Havant Dynamo Youth Theatre
is a registered charity.
Charity registration No: 1132045
Company registration No: 6757807 registered
in England
Registered address: 29 Mill Close, Fishbourne,
Chichester PO19 3JW
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